Exchange of letters between AIM and Aljunied-Hougang Town Council

ACTION Information Management (AIM) released an exchange of letters with Aljunied-Hougang Town Council (AHTC), in response to media queries. Here are extracts:

JUNE 10, 2011

From Mr Jeffrey Chua, secretary (interim), to AIM, cc. Ms How Weng Fan, general manager:

"We would like to inform you that Aljunied-Hougang Town Council is in the process of developing a Town Council Management System to support its operations effectively.

We would like to thank AIM for the assistance rendered to us in preparing the migration of database to the new system.

The new system is targeted to go live on 1 August 2011. While the new system goes live, we are planning to have the AIMS-TCMS (Financial Module) running concurrently till 31 August 2011, so as to ascertain the reliability of the new system.

As such, we would like to put up a request to continue to use the AIMS-TCMS till 31 August 2011, for your favourable consideration please."

AUG 29, 2011

From Ms How to AIM:

"We... would like to inform that the auditors is auditing the TC's accounts up to 31 July 2011 would require to review the data in the system. As such, we would like to request the TCMS to be made available till 9September 2011 for review purposes only. "We appreciate your assistance to render the above at no cost."

AUG 31, 2011

From director, AIM, to AHTC chairman c/o Ms How:

"We refer to your letter dated 29 August 2011 to request for the TCMS to be made available till 9September 2011 for audit review purposes.

We are pleased to inform you that the request is granted, subject to Aljunied- Hougang Town Council agreeing to the one-off payment below...

Total Amount Due: $419.98

Separately, please be informed that the provision for parallel run of the TCMS will be terminated wef 1 September 2011."

SEPT 2, 2011

From Ms How to AIM:

"We agree and accept to your one-off charge of $419.98 and would appreciate your kind assistance in facilitating the process."

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